Entry Level Personal Assistant Job at Signeekwave Architecture Studio, Philadelphia, PA

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  • Signeekwave Architecture Studio
  • Philadelphia, PA

Job Description

About us:

Welcome to Signeekwave: Where Vision Meets Reality

At Signeekwave , we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability. With a team of talented architects, designers, and engineers, we strive to push the boundaries of architectural design and create transformative experiences for our clients.

About job:

As an Entry Level Personal Assistant at Signeek Wave, you will provide administrative support to senior management, ensuring efficient operations and helping to facilitate their daily activities. This role involves a variety of tasks, including scheduling meetings, managing correspondence, and handling confidential information.

Salary Range: $16.50 - $25.00 per hour

Job: Full time

Location: Philadelphia, PA

Responsibilities:
  • Assist senior management with daily administrative duties and complete a broad variety of administrative tasks
  • Manage an active calendar of appointments; complete expense reports; compose and prepare correspondence
  • Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings
  • Screen incoming calls, handle phone inquiries, and direct calls to the appropriate parties promptly and efficiently
  • Coordinate logistics for high-level meetings both internally and externally
  • Manage and organize office operations and procedures, such as filing system management, ordering supplies, and other clerical duties
  • Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
  • Conduct research and prepare presentations or reports as assigned
  • Handle sensitive information with the highest degree of integrity and confidentiality
Requirements
  • High school diploma or equivalent; Associate's or Bachelor's degree is a plus
  • Proven experience as a Personal Assistant, Administrative Assistant, or similar role
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent verbal and written communication skills
  • Strong organizational skills with the ability to multitask
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
  • High level of discretion and professionalism
Bonus Points:
  • Competitive salary
  • Health insurance (medical, dental, vision)
  • Retirement plan
  • Paid time off (vacation, sick leave, holidays)
  • Professional development opportunities
  • Employee wellness programs

Let's create your dream career and make an impact together! Apply today.

Job Tags

Hourly pay, Holiday work, Full time,

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